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  Web http://www.klippert.com



  Wednesday, October 11, 2017 – Permalink –

Piggyback on Gmail

An added tool


Google's Gmail is free and offers some features you can use in conjunction with your email program.


  • Send email to Gmail

  • Forwarding

  • Gmail spam control

  • Centralized Email

  • Additional email storage
"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."
Here's a YouTube:
Gmail as your spam filter

Here's GMail's Fetch gadget:
How to set up Mail Fetcher


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<Doug Klippert@ 3:21 AM

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  Thursday, September 14, 2017 – Permalink –

Where'da go?

Sent mail vanishes


Trying to find out why an email message does not arrive at its intended location can be difficult.

This tip is from Office-Watch.com. Look into their weekly newsletter.

Here are some suggestions:

Where could that message be?


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<Doug Klippert@ 3:09 AM

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  Friday, September 08, 2017 – Permalink –

Open to Contacts

Your choice


To create a shortcut for your Outlook Contacts folder on the desktop


  1. Right click on an open area of the desktop

  2. Select New / Shortcut

  3. Enter in the path to your outlook program followed by outlook:contacts. Note the quotes are necessary:
C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE outlook:contacts




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<Doug Klippert@ 3:35 AM

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  Wednesday, August 30, 2017 – Permalink –

Color Code Appointments

Red letter day



Outlook 2002+ allows you to assign colors to appointments and meetings.
To format a single appointment:
  1. Simply right click on the event
  2. Select Label
  3. From here you can select from a variety of pre-selected colors
Appointments can also be Automatically formatted.
  1. Right-click a meeting entry and choose Automatic Formatting...
  2. Click on Add and name the Rule.
  3. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field.
      In the future, whenever you set up an appointment that has "Dr" in the text, the entry will be color-coded.

      New Folders

       Also see:

    1. Slipstick.com To add color coding to Calendar items
    "… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option."
    University of Wisconsin-Eau Claire: Color Coding Appointments - 2007 



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<Doug Klippert@ 3:09 AM

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  Friday, August 25, 2017 – Permalink –

Spies in the Mailbox

Who'd read my mail?



"Espionage and email: as the Pentagon discovered, the two often go hand in hand. Following the arrests of two U.S. servicemen suspected of spying, the Pentagon is broadening its investigation of possible espionage activities at Guantanamo Bay, Cuba. According to CNN, at least one of the security cases has involved suspicious emails that were discovered as part of a routine monitoring process."


OutlookPower magazine has an article on the problem:

Espionage and email: tips for managing your own email archives
By Ann James


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<Doug Klippert@ 3:25 AM

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  Friday, August 11, 2017 – Permalink –

Attachment Default Save

Set the solution



Here's how to set the default location that Outlook will use to save attachments:

  1. Click Start, and then click Run.

  2. In the Open box, type regedit, and then press ENTER.

  3. In Registry Editor, locate the following subkey in the registry:

    HKEY_CURRENT USER\Software\Microsoft\Office\11.0\Outlook\Options 

  4. On the Edit menu, point to New, and then click String Value.
  5. Type DefaultPath, and then press ENTER.

  6. Double-click the DefaultPath value.
    In the Edit String dialog box, in the Value data box, type the path, including the drive letter, to the folder that you want to use for your Outlook saved items, and then click OK.

  7. Exit Registry Editor.
Office.Microsoft.com


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<Doug Klippert@ 3:57 AM

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  Thursday, August 03, 2017 – Permalink –

Custom Forms

Template collection



"At one time, Microsoft had a pretty nice collection of custom Outlook forms anyone could download. While a number of the forms are no longer available from Microsoft, a sizable collection remains. You can use these as-is or as a basis for your own custom forms."

See Slipstick.com - Sample Forms for the forms that are available.
  • Calendar Corporate Calendar
  • Expense Report
  • Help Desk
  • Holiday Card List
  • Job Candidates
  • Purchase Order Request
  • Real Estate Listings
  • Software Inventory Form
  • Student Attendance
  • Technical Repair Request
  • Time Card
  • Travel Request
  • Vacation Request
  • Web Site Listing
While they were all designed for Outlook in the Outlook 97/98 time frame, every one I've tried works with all versions of Outlook. However, the self-installers may not work due to security settings and you'll need to publish the form yourself. If you need step-by-step help to publish a form, see:
Outlook.net - Publish Form

OutlookCode.com - Send Form  

OutlookCode.com - Microsoft Outlook Custom Forms


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<Doug Klippert@ 3:44 AM

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  Thursday, July 27, 2017 – Permalink –

New Folder

Organize



If you are involved with a project, or you do a lot of work in a specific area, you may wish to create separate folders for e-mail related to that assignment.

You do not have to limit yourself to creating folders for e-mail; you can also create new Calendars or collections of Contacts.

One way to do this is to go to View>Folder list.

Select the "Root" of the directory tree, or choose a folder to create a sub-directory.

Right click the location and choose New Folder ...

Give it a name and then choose what information that folder should contain.

You can have a Contacts folder with names from a single company, or your personal list.

This way they will not be intermingled with your main collection.

You can do the same thing with personal Calendars.


New Folders

Managing Outlook Folders in Office 2003
Special Edition Using Microsoft Office Outlook 2003 from Que publishing

Microsoft Office Online:
Using Folders


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<Doug Klippert@ 3:25 AM

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  Friday, July 21, 2017 – Permalink –

EMail Fontcology

Comic vs. Arial


Does the font used in an email message color the perception of the reader?

"Summary: This study investigated the effect that a font has on the reader's perception of an email. Based on a previous study by Shaikh, Chaparro, and Fox (2006), a sample email message was presented in three fonts (Calibri, Comic Sans, and Gigi). The three chosen fonts represented a high, medium, and low level of congruency for email messages."


The Effect of Typeface on the Perception of Email

Also:

The Personality of Fonts


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<Doug Klippert@ 3:21 AM

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  Friday, July 14, 2017 – Permalink –

Resend Again

Send the same message


Here's how to resend a message. The intended recipient might have accidently deleted it or would just like to see it again.

Open the message. Now you'll see the correct menus:

In Outlook 2003 – look on the Actions menu.

In 2007+ it's under Other Actions




For 2010:

  1. In Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Sent Items.
  2. Double-click the message that you want to resend.
  3. On the Message tab, in the Move group, click Actions, and then click Resend This Message.



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<Doug Klippert@ 3:17 AM

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  Thursday, June 29, 2017 – Permalink –

Word Calendar Template

Take control


"Customizable Word template for generating and printing Outlook weekly and monthly calendars.
  • Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders.
  • Add color coding by category or by type of item (one-day event, multiple-day event, etc.)
  • Specify time and date formats and the title for the calendar.
  • Freeware.
Outlook 365



See more at Slipstick.com


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<Doug Klippert@ 3:01 AM

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  Sunday, June 25, 2017 – Permalink –

Comment Code

Edit toolbar



You'll many times want to change blocks of code to comments in VBA modules; temporarily convert a block of VBA code to comments so that it's ignored during a trial run. Inserting an apostrophe before each line of code is a bother. Office 2000+ simplifies this task by letting you convert a block of code to comments with a click of a button.

Open any module in the Visual Basic Editor (VBE), and then choose View>Toolbars and choose Edit from the menu bar to display the Edit toolbar.

Select the lines of code that you want to turn into comments. Then, click the Comment Block button on the Edit toolbar (it's the sixth button in from the RIGHT end of the toolbar).
Each line of the selected code is now preceded with an apostrophe.



To convert the comments back to executable code, select the appropriate lines and click the Uncomment Block button, which is immediately to the right of the Comment Block button.
This, of course, works in any application that uses the VBE.

It's been suggested that two or three apostrophes (sometimes called inverted commas) be placed around existing comments. When the Comment Block is used, the original comments will not be removed.


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<Doug Klippert@ 3:45 AM

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  Monday, June 19, 2017 – Permalink –

Changes in 2013

Ribbon plus

There were a number of changes in Outlook 2010-13. For one, it now uses the Ribbon rather than the toolbar.

Changes in Outlook 2013

Here are some suggestions if you need to migrate from '07:

Migration considerations for Outlook 2007


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<Doug Klippert@ 3:11 AM

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  Monday, June 12, 2017 – Permalink –

VCard

Pick a card



If you wish to share information about yourself and your company when networking with others a handy solution is electronic business cards, called vCards (virtual business cards), which can be sent using Outlook 2000+.

To send a vCard to an individual, open the contact and on the Actions menu, click "Forward as vCard". Outlook attaches the contact information in a vCard file called .vcf

Note You can automatically include a vCard every time you send a message. Just add the vCard to your signature!

If you want to be able to insert a vCard in a message that you have already started, save the file for that vCard to a convenient location where you can access it.

Open the contact, on the File menu, click "Export to vCard". Specify the location where you want to save the file, and then click Save. When you want to insert the file in an item that you have opened, on the Insert menu in the item, click File, and then select the .vcf file.

In the message that contains the vCard you received, double-click the vCard attachment.
Add any other information you want about the contact, and then on the File menu, click "Save and Close".

How to Use vCard in Outlook

Signed, Sealed, and Delivered: Outlook's Signature and vCard Features

Sharing Microsoft Outlook Calendar and Contacts


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<Doug Klippert@ 3:56 AM

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  Wednesday, May 31, 2017 – Permalink –

Send E-Mail with Access

Automate the drill


You can use Access as a data source and use Word to merge to Outlook. Here, however, is a way to do it from Access itself.
"You can use the SendObject method to send a MAPI mail message programmatically in Microsoft Access. However, the SendObject method does not give you access to complete mail functionality, such as the ability to attach an external file or set message importance.

The example that follows uses Automation to create and send a mail message that you can use to take advantage of many features in Microsoft Outlook that are not available with the SendObject method.

There are six main steps to sending a Microsoft Outlook mail message by using Automation, as follows:

  1. Initialize the Outlook session.
  2. Create a new message.
  3. Add the recipients (To, CC, and BCC) and resolve their names.
  4. Set valid properties, such as the Subject, Body, and Importance.
  5. Add attachments (if any).
  6. Display/Send the message.

Use Automation to send a Microsoft Outlook message using Access

Access to E-Mail


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<Doug Klippert@ 3:22 AM

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  Tuesday, May 30, 2017 – Permalink –

Categories

Organization



Create a new Contact, or edit an existing entry.

At the bottom right corner of the dialog box is a button labeled
Categories.

You can assign your contact to multiple categories. You can add new ones to the Master Categories list.

Now you can use Categories to sort entries and use them for Mail Merges.




Tips::
Five tips for organizing your Outlook Inbox

Getting Started With Outlook 2010

Basic Tasks in Outlook 2013


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<Doug Klippert@ 3:09 AM

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  Saturday, May 13, 2017 – Permalink –

Update the FUI Ribbon

Let the add-ins begin


It is said that the Office 2007 Graphical User Interface Ribbon cannot be as easily changed or modified like it has been in previous versions.

This may be partially true, but not all is lost.

Here is some information from the equine's mouth:


Learn how to customize the Ribbon user interface (UI) in the 2007+ Microsoft Office release. Also learn how new features in Microsoft Visual Studio 2005 Tools for the 2007+ Microsoft Office System support RAD development of Ribbon customization. (40 printed pages)

Customizing the Office Ribbon


Monsieurs MS also have a downloadable spreadsheets with the Control IDs. There are files for 2003 as well.

Lists of Control IDs


2007 Office System Add-In: Icons Gallery

2013 Icons Gallery



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<Doug Klippert@ 3:20 AM

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  Wednesday, May 10, 2017 – Permalink –

Myths

Say it ain't so




My seven favorite myths about Outlook
Diane Poremsky

  1. Outlook is the reason we have so many email viruses

  2. Outlook is the "full version" of the free Outlook Express

  3. Outlook's HTML is bloated, especially if you use Word as the editor

  4. Outlook has a newsreader (pre 2007)

  5. The preview pane is unsafe

  6. Word is a slow, bloated email editor

  7. Attachments run automatically
Outlook Power Magazine


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<Doug Klippert@ 3:02 AM

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  Wednesday, May 03, 2017 – Permalink –

Font Properties Plus

Everything you need to know


To embed a font in a document or slide show so it can be displayed on any other machine, the font must support that action. The standard Windows properties statement does not show all the needed information.

The bottom of this illustration shows the standard information shown when you right-click a font file, and choose properties. The two views at the top are what appear when the Microsoft Font properties extension is installed.


Font Properties

If you right click on a font file in Windows its basic properties are displayed. The Font properties extension adds several new property tabs to this properties dialog box. These include information relating to font origination and copyright, the type sizes to which hinting and smoothing are applied, and the code pages supported by extended character sets.

It also will tell you if the font can be embedded and/or edited in a document.



Protected
The font may not be embedded, copied, or modified. If you use a protected font in a document and if the document is opened on a computer that does not have the font installed on it, a font substitution occurs. Word substitutes the closest font available on the computer for the missing protected font.
Print/Preview
The font is embedded and temporarily loaded on the target computer. Documents that contain print/preview fonts must be opened read-only, and no edits are stored in the document. Embedding a font of this nature has the least impact on file size increase.
Editable
The font behaves just like the print/preview fonts, except that you may also apply the font to other text in the same document.
Installable
The font is installed on the target computer permanently when you open the document. This allows you to use the new fonts as if you installed the fonts directly into Windows yourself. This type of embedded font has the greatest impact on file size because the entire font or fonts are included with the document.


Versionand Features tabs
The Version tab includes version and date information. The Features tab describes the font in terms of number of glyphs, number of kerning pairs, the possible existence of a euro symbol and the presence of embedded bitmaps within the font.

Linkstab
If a font doesn't include a Web site URL, but does include a 'vendor ID code' a link will be provided to Microsoft's font vendor database.

Font properties extension, version 2.3
(32-bit only)


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<Doug Klippert@ 3:53 AM

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  Monday, May 01, 2017 – Permalink –

Send Large Files

Surpass Attachments


Some email services such as Hotmail and Yahoo mail only allow email attachments up to 10 MB in size.

If you need to send larger files take a look at services such as YouSendIt.

"The Services provide a user the ability to send a file to one or more recipients identified by a valid email address. The Services operate by storing the specified User File on a YouSendIt server and then sending to the recipient(s) an email that contains a link to the User File.
The recipient(s) can then access and download the User File by clicking on the link."


Hightail.com

Also:

DropSend.com

Top 6 Services to Send Large Files


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<Doug Klippert@ 3:14 AM

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  Tuesday, April 25, 2017 – Permalink –

Make Senders Safe

Vouch for your friends


Add names to your Safe Senders List.

If the Junk E-mail Filter mistakenly marks an e-mail message as junk, you can add the sender of that message to the Safe Senders List. E-mail addresses and domain names that appear in the Safe Senders List are never treated as junk.

  1. On the Tools menu, click Options.

  2. On the Preferences tab, under E-mail, click Junk E-mail.

  3. Click the Safe Senders tab.

  4. Click Add.

    In the Enter an e-mail address or Internet domain name to be added to the list box, enter the name or address that you want to add. For example, you can add the following types of addresses:

    All@Once.com
    @Once.com
    Once.com

  5. Click OK. .



Information About the Safe Senders Option


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<Doug Klippert@ 3:31 AM

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  Tuesday, April 18, 2017 – Permalink –

Delete Fast

No waiting


Unfortunately, Outlook does not allow you to use CTRL or Shift to select multiple folders at a time to delete them. Also the process slows down as the contents are deleted and then the folder. A quick way to get rid of them is to drag them to the Deleted Items folder.

The same is true of emails destined for the garbage bin.

Outlook-Tips.net:
Delete Folders


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<Doug Klippert@ 3:54 AM

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  Tuesday, April 11, 2017 – Permalink –

Calendar Printing Assistant

Printing help for 2007+


Some of the things you can do:


  • You can print and compare calendars in a variety of views:
  • Personalize your calendars with notes, images, colors, and designs:
  • Adjust information to changing views
  • Display information the way you need it:
  • Forecast your activities. The Calendar Printing Assistant has tools to display and organize long-range calendar
Calendar Printing Assistant

Also see Slipstick.com:
Printing Tools


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<Doug Klippert@ 3:19 AM

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  Wednesday, April 05, 2017 – Permalink –

Open Calendar

First thing

"If you want Outlook to start in the Calendar folder, go to Tools, Options, Other tab, Advanced and select the calendar in the Start up in this folder field. If the folder you want to use isn’t listed you can create a shortcut using the /select switch: "
outlook /select "outlook:calendar\subcalendar"

Outlook-Tips.net


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<Doug Klippert@ 3:24 AM

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  Wednesday, March 29, 2017 – Permalink –

Signature Tutorial

Sign it

"Create your own signatures using text, hyperlinks, pictures, or even an Electronic Business Card.
Use your signature in every message or just when you want to.
Create different signatures for your different roles or e-mail accounts and switch between them to suit your needs."

Office.Microsoft.com


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<Doug Klippert@ 3:51 AM

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  Tuesday, March 21, 2017 – Permalink –

Steps to Take

Keep it up

TechRepublic presents 10 things you can do to keep Outlook running.

10 Things to Do


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<Doug Klippert@ 3:07 AM

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  Wednesday, March 15, 2017 – Permalink –

Moving Day

Transfer Outlook

A new machine and old Outlook data; how to combine the two.

Step 1: Get Files from Old Computer
Step 2: Put Files on New Computer
Step 3: Create a Profile
Step 4: More Settings
Step 5: Add Old Data File (*.PST)
Step 6: Finishing Touches
Step 7: Signatures & Stationery (and custom dictionary)

Slipstick.com


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<Doug Klippert@ 3:38 AM

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  Tuesday, March 07, 2017 – Permalink –

Find Features

Hidden, but not forgotten

Take a look here if you can’t find your favorite feature.

HowTo-Outlook.com


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<Doug Klippert@ 3:42 AM

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  Wednesday, March 01, 2017 – Permalink –

Second Sort

Different criteria

Add a secondary sort column to an Outlook sort.

TechRepublic.com


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<Doug Klippert@ 3:20 AM

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  Tuesday, February 21, 2017 – Permalink –

Resolve Names

CC search

”When you have more than one Contacts folder or address list enabled as an address book Outlook will use the folder when it resolves names provided it's on the check names list.

When you type a name in the To, CC or BCC fields, Outlook begins searching in the address list at the top of this list and works its way down the folders on the list, until it finds a match. For example: if you type Bill in the To field and have Bill Smith in the first contacts folder and Bill Jones is in the second folder on the list, typing just Bill will resolve to Bill Smith. You'll need to type Bill J to resolve to Bill Jones, or reorder the list.

If names in the address book are not resolving, open the address book
(Ctrl+Shft+B) and look on its Tools, Options menu. If the contacts folder is not listed in the 'When sending mail, check names using these addresses in the following order:' dialog, you'll need to click Add to add it to the list.”
Diane Poremsky

Outlook-Tips.net


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<Doug Klippert@ 3:40 AM

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  Monday, February 13, 2017 – Permalink –

Calendars on line

Available to all

You can publish a calendar to Office Online. People that do not have Outlook can still view the team calendar using the Office Online web site.

Blogs.MSDN.com


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<Doug Klippert@ 3:57 AM

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