Share it nicely

"Many home users and small businesses don't use Exchange. Fortunately, there are a variety of ways to share your e-mail, appointments, contacts, tasks, and notes with other Outlook users."

Labels: General, Share, Tips, Tutorials

Tutorials and hints

Labels: Customize, Formatting, General, Tips, Tutorials

When I find the time

• Created by an ISP when setting up an Internet connection.
  
• Work email accounts
  
• Club or hobby related
  
• From any domain you’ve purchased
  
• Email aliases created on your behalf.
  
• Web based email addresses with Hotmail, Yahoo, Gmail or many others.

Labels: Email, General, Tips

Sent from Access

"If you have a table that contains a date field, and you want to make sure that something happens on that date, one way is to create an Outlook task with a reminder that will pop up on the specified date; you can even use the Outlook reminder to create an email message that will be sent on the specified date.

This article will show how to create an Outlook task from Access VBA code, and send an email message when the task's reminder fires."

Helen Feddema has been working with Word since v. 1.1, Access since the beta of v. 1.0, and Outlook since the beta of v. 8.0 (that's where Outlook started its version numbering).

Labels: General, Shortcuts, Tips, Tutorials

Choose your own location

Word

you can change the default location by going to Tools>Options. On the "File Locations" tab you can modify the storage location.

Excel

Tools>Options. On the "General" tab change the default location.

PowerPoint

uses Tools>Options and the "Save" tab.

Access

Tools>Options and the "General" tab for Databases and Projects

Publisher

Tools>Options "General".

Outlook

will make you take an underground tour into the Registry to change the location to save e-mail attachments.

FrontPage/Expression Web

appears to require the same sort of spelunking.

Labels: Customize, General, Tips, Tutorials

What does it look like?

Labels: General, Tips, Tutorials

Choose your own

Labels: Customize, General, Tips, Tutorials

How to open Multiple Windows

Labels: Customize, General, Shortcuts, Tips, Tutorials

Display a map to an Outlook contact's address

Labels: Shortcuts, Tips, Tutorials

Empty days

Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

Question and collection

"You begin with the Collect Data Through E-mail Messages Wizard, which guides you through the steps of creating a form.

The form is sent through Microsoft Office Outlook 2007-10 to your recipients, with your request for new or updated information.

When the recipients reply to your message, Access automatically enters their data into your database.

Labels: Access, Email, Forms, Tips, Tutorials

Save a calendar as an iCalendar file

1. In Calendar, select a calendar to make it the active calendar in the view.
   
   
2. On the File menu, click Save As.
   
   
3. Type a name for the iCalendar file in the File name text box.
   
   
4. A summary of the calendar name, date range, and detail level appears next to More Options.
   
   
5. From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range.
   
   
   
   
   
6. From the Detail list, choose the amount of detail to show the recipients.
   Optionally, click Show to see Advanced options.
   
   
7. Click OK, and then click Save.

Labels: Calendar, Email, General, Send, Share, Shortcuts, Tips, Tutorials

Hand over the keys

Labels: General, Spam, Tips, Tutorials

More than name tags

• Turn a message into a meeting request
  
• Update a meeting request
  
• Automatically process requests and responses
  
• Counter-proposals for Meeting Times
  
• Cancel meeting if you are an attendee
  
• Troubleshoot meetings

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.

Labels: Appointments, Calendar, Contacts, General, Shortcuts, Tips, Tutorials

Free electronic business cards

Labels: Contacts, General, Tips, Tutorials

Good Strokes

Check names--------------------------------------Ctrl + K or Alt + K
Check spelling-----------------------------------F7
Choose the account from which to send
a message(with focus on the To line)
and then TAB to the Accounts button------------Ctrl + TAB
Convert an HTML or RTF message to plain text-----Ctrl + Shift +O
Delete a mail message----------------------------Delete or Ctrl + D
Display the Address Book-------------------------Ctrl + Shift + B
Find a message ----------------------------------Ctrl + Shift + F
Find text----------------------------------------F3
Forward a message--------------------------------Ctrl + F
Go to folder-------------------------------------Ctrl + Y
Go to next mail message--------------------------Down or Up arrow
Insert signature---------------------------------Ctrl + Shift + S
Mark a message as read---------------------------Ctrl + Enter or Ctrl + Q
Move between the Folders list and message list---Tab
Open or post a new message-----------------------Ctrl + N
Open the Address Book----------------------------Ctrl + Shift + B
Open the Inbox-----------------------------------Ctrl + I
Open the Outbox----------------------------------Ctrl + O
Open the selected message------------------------Ctrl + O or Enter
Post to a folder---------------------------------Ctrl + Shift + S
Print the selected message-----------------------Ctrl + P
Reply to a message-------------------------------Ctrl + R
Reply to all-------------------------------------Ctrl + Shift + R
Send (post) a message----------------------------Ctrl + Enter or Alt + S
Send and receive mail----------------------------Ctrl + M or F5
Switch among Edit, Source, and Preview tabs------Ctrl + Tab
Switch to Inbox----------------------------------Ctrl + Shift + I
Switch to Outbox---------------------------------Ctrl + Shift + O 

Labels: General, Shortcuts, Tips, Tutorials

Prune the fat

Learning how to manage your Microsoft Outlook 2007 Mailbox and keep it within a specific size limitation.

After completing this course you will be able to:

• View the size of your mailbox and its folders.
  
  
• Understand what makes an e-mail message big and find the size of any message.
  
  
• Set up some simple processes and use tools built into Outlook to prevent e-mail pileup from happening in the first place.

Labels: Email, General, Tips, Tutorials

Phonebook style

Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

Organization trick

Labels: Customize, General, Tips, Tutorials

Match your own schedule

". . . did you know that the views in your calendar are fully customizable? For example, you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between.

You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.

Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."

Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

Call me Ishmael

Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.

1. Quit Outlook.
   
2. Start Windows Explorer.
   
3. On the Tools menu, click Folder Options, and then click the View tab.
   
4. Under Advanced Settings, click to select the Show hidden files and folders check box.
   
5. Click OK.
   
6. Click Start, point to Search, and then click For Files or Folders.
   
7. In the Search for Files or Folders box, type *.NK2 in the File Name box.
   
8. In the Look In box, click to select your local hard disk.
   
9. Click Search Now.
   
10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
    
11. Rename the file to yourname.bak, and then press ENTER.
    
12. Quit Windows Explorer.
    
13. Restart Outlook.
    

Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

Search all your mail

"If you're buried in e-mail (and who isn't?), Instant Search in Outlook 2007+ can save the day for you - every day.

The new Instant Search helps you quickly find e-mail messages, appointments, contacts, or any Outlook item. You don't even need to know which folder the item is in.

Watch the demo to see how to use this fast search feature, and start finding what you want instantly."

Labels: General, Tips, Tutorials

Good looking printouts

Labels: Calendar, General, Shortcuts, Tips, Tutorials

An added tool

• Send email to Gmail
  
  
• Forwarding
  
  
• Gmail spam control
  
  
• Centralized Email
  
  
• Additional email storage
  

"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."

Labels: Customize, Email, General, Shortcuts, Spam, Tips, Tutorials

Sent mail vanishes

Labels: Email, General, Tips, Troubleshoot

Your choice

1. Right click on an open area of the desktop
   
   
2. Select New / Shortcut
   
   
3. Enter in the path to your outlook program followed by outlook:contacts. Note the quotes are necessary:

C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE outlook:contacts

Labels: General, Shortcuts, Tips, Tutorials

Red letter day

1. Simply right click on the event
   
2. Select Label
   
3. From here you can select from a variety of pre-selected colors

1. Right-click a meeting entry and choose Automatic Formatting...
   
2. Click on Add and name the Rule.
   
3. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field.
   In the future, whenever you set up an appointment that has "Dr" in the text, the entry will be color-coded.
   
   
   
    Also see:
   
   
Slipstick.com To add color coding to Calendar items

"… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option."

University of Wisconsin-Eau Claire: Color Coding Appointments - 2007 

Labels: Appointments, Calendar, Customize, Formatting, Tips, Tutorials

Who'd read my mail?

"Espionage and email: as the Pentagon discovered, the two often go hand in hand. Following the arrests of two U.S. servicemen suspected of spying, the Pentagon is broadening its investigation of possible espionage activities at Guantanamo Bay, Cuba. According to CNN, at least one of the security cases has involved suspicious emails that were discovered as part of a routine monitoring process."

Labels: General, Tips, Troubleshoot, Tutorials

Set the solution

1. Click Start, and then click Run.
   
   
2. In the Open box, type regedit, and then press ENTER.
   
   
3. In Registry Editor, locate the following subkey in the registry:
   
   

   HKEY_CURRENT USER\Software\Microsoft\Office\11.0\Outlook\Options 

   
   
4. On the Edit menu, point to New, and then click String Value.
5. Type DefaultPath, and then press ENTER.
   
   
6. Double-click the DefaultPath value.
   In the Edit String dialog box, in the Value data box, type the path, including the drive letter, to the folder that you want to use for your Outlook saved items, and then click OK.
   
   
7. Exit Registry Editor.

Labels: Attachments, Customize, General, Tips, Tutorials

Template collection

"At one time, Microsoft had a pretty nice collection of custom Outlook forms anyone could download. While a number of the forms are no longer available from Microsoft, a sizable collection remains. You can use these as-is or as a basis for your own custom forms."

See Slipstick.com - Sample Forms for the forms that are available.

• Calendar Corporate Calendar
  
• Expense Report
  
• Help Desk
  
• Holiday Card List
  
• Job Candidates
  
• Purchase Order Request
  
• Real Estate Listings
  
• Software Inventory Form
  
• Student Attendance
  
• Technical Repair Request
  
• Time Card
  
• Travel Request
  
• Vacation Request
  
• Web Site Listing

While they were all designed for Outlook in the Outlook 97/98 time frame, every one I've tried works with all versions of Outlook. However, the self-installers may not work due to security settings and you'll need to publish the form yourself. If you need step-by-step help to publish a form, see:

Labels: Customize, Forms, Tutorials

Organize

Labels: Customize, General, Shortcuts, Tips, Tutorials