More than name tags

• Turn a message into a meeting request
  
• Update a meeting request
  
• Automatically process requests and responses
  
• Counter-proposals for Meeting Times
  
• Cancel meeting if you are an attendee
  
• Troubleshoot meetings

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.

Labels: Appointments, Calendar, Contacts, General, Shortcuts, Tips, Tutorials

Red letter day

1. Simply right click on the event
   
2. Select Label
   
3. From here you can select from a variety of pre-selected colors

1. Right-click a meeting entry and choose Automatic Formatting...
   
2. Click on Add and name the Rule.
   
3. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field.
   In the future, whenever you set up an appointment that has "Dr" in the text, the entry will be color-coded.
   
   
   
    Also see:
   
   
Slipstick.com To add color coding to Calendar items

"… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option."

University of Wisconsin-Eau Claire: Color Coding Appointments - 2007 

Labels: Appointments, Calendar, Customize, Formatting, Tips, Tutorials

Quick trick

Labels: Appointments, Email, Shortcuts, Tips, Tutorials

Drag and drop

"Microsoft Outlook supports vCalendar, a powerful approach to electronic Personal Data Interchange (PDI). PDI occurs every time individuals communicate, in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments, and such. The vCard and vCalendar features facilitate PDI electronically.
This article discusses:

• How to create a vCalendar file
  
• How to distribute a vCalendar file
  
• How to automatically process a vCalendar file
  
• How to manually process a vCalendar file as a text file"

Labels: Appointments, Calendar, General, Tips, Tutorials

Seven days till vacation

Labels: Appointments, General, Tips, Tutorials