Empty days

Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

Save a calendar as an iCalendar file

1. In Calendar, select a calendar to make it the active calendar in the view.
   
   
2. On the File menu, click Save As.
   
   
3. Type a name for the iCalendar file in the File name text box.
   
   
4. A summary of the calendar name, date range, and detail level appears next to More Options.
   
   
5. From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range.
   
   
   
   
   
6. From the Detail list, choose the amount of detail to show the recipients.
   Optionally, click Show to see Advanced options.
   
   
7. Click OK, and then click Save.

Labels: Calendar, Email, General, Send, Share, Shortcuts, Tips, Tutorials

More than name tags

• Turn a message into a meeting request
  
• Update a meeting request
  
• Automatically process requests and responses
  
• Counter-proposals for Meeting Times
  
• Cancel meeting if you are an attendee
  
• Troubleshoot meetings

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.

Labels: Appointments, Calendar, Contacts, General, Shortcuts, Tips, Tutorials

Match your own schedule

". . . did you know that the views in your calendar are fully customizable? For example, you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between.

You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.

Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."

Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

Good looking printouts

Labels: Calendar, General, Shortcuts, Tips, Tutorials

Red letter day

1. Simply right click on the event
   
2. Select Label
   
3. From here you can select from a variety of pre-selected colors

1. Right-click a meeting entry and choose Automatic Formatting...
   
2. Click on Add and name the Rule.
   
3. Next, click Condition and set up a Filter such as having the word "Dr" in the subject or note field.
   In the future, whenever you set up an appointment that has "Dr" in the text, the entry will be color-coded.
   
   
   
    Also see:
   
   
Slipstick.com To add color coding to Calendar items

"… if you have ten or fewer main categories that you use on a regular basis, you might want your label names to be the same as your categories. To change the default label names, go to the Edit menu from the Calendar view and click on the Labels option."

University of Wisconsin-Eau Claire: Color Coding Appointments - 2007 

Labels: Appointments, Calendar, Customize, Formatting, Tips, Tutorials

Take control

"Customizable Word template for generating and printing Outlook weekly and monthly calendars.

• Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders.
• Add color coding by category or by type of item (one-day event, multiple-day event, etc.)
• Specify time and date formats and the title for the calendar.
• Freeware.

Labels: Calendar, Formatting, Tips, Tutorials

Printing help for 2007+

• You can print and compare calendars in a variety of views:
  
• Personalize your calendars with notes, images, colors, and designs:
  
• Adjust information to changing views
  
• Display information the way you need it:
  
• Forecast your activities. The Calendar Printing Assistant has tools to display and organize long-range calendar

Labels: Calendar, General, Tips, Tutorials

First thing

"If you want Outlook to start in the Calendar folder, go to Tools, Options, Other tab, Advanced and select the calendar in the Start up in this folder field. If the folder you want to use isn’t listed you can create a shortcut using the /select switch: "

outlook /select "outlook:calendar\subcalendar"

Labels: Calendar, General, Tips, Tutorials

Available to all

Labels: Calendar, General, Shortcuts, Tips, Tutorials

Do it your way

. . . you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between. You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like. Use different color schemes, and show more or less detail in your calendar.

Labels: Calendar, Customize, Tips, Tutorials

Erase the future

1. Start Outlook, and then click your Calendar folder.
   
   
2. On the View menu, point to Arrange By, click Current View, and then click By Category.
   
   
3. On the View menu, point to Expand/Collapse Groups, and then click Collapse All.
   
   
4. In the Table pane, right-click each category, and then click Delete. This deletes every item that belongs to each category.

Labels: Calendar, Delete, Tips, Tutorials

One Day at a Time

Labels: Calendar, Tips, Tutorials

Exchange not required

1. Click Calendar.
2. On the File menu, click Save as Web Page.
3. Under Duration, set the Start date and End date.
4. Under Options, set the options you want.
   (Show appointment details, use a background graphic)
5. Under Save as, type the calendar name, and then specify the Web page file name and the path where you want to place the calendar.
6. Click Save.

Labels: Calendar, General, Tips, Tutorials

Drag and drop

"Microsoft Outlook supports vCalendar, a powerful approach to electronic Personal Data Interchange (PDI). PDI occurs every time individuals communicate, in either a business or personal context. These interchanges frequently include the exchange of information, such as business cards, telephone numbers, addresses, dates and times of appointments, and such. The vCard and vCalendar features facilitate PDI electronically.
This article discusses:

• How to create a vCalendar file
  
• How to distribute a vCalendar file
  
• How to automatically process a vCalendar file
  
• How to manually process a vCalendar file as a text file"

Labels: Appointments, Calendar, General, Tips, Tutorials

More answers

Start your Calendar Work Week on Monday

If you work a Monday to Friday job, shouldn't Microsoft Outlook's Calendar work the same way?

Keep Others From Suggesting Appointment Times

Keep others from trying to change the times of your appointments in Microsoft Outlook.

Keep Meeting Requests from Being Deleted

File your Microsoft Outlook meeting requests instead of automatically deleting them.

Change the Calendar Workweek

Let Outlook "Work Week" view represent your actual workweek, not a M-F schedule.

Drag and Drop Events

Quickly move appointments and meetings from one day to another in the Outlook 2003 Calendar.

Play Different Sounds Per Appointment

Aurally note when different appointments and meetings occur with Outlook.

Publish More Free/Busy Information

Allow other networked Outlook users to see when you are free for a meeting request months from now.

Labels: Calendar, General, Tips, Tutorials

Invent your own

1. Choose Tools>Options, then click Calendar Options
   
   
2. On the Calendar Options dialog box, click Add Holidays
   
   
3. In the Add Holidays to Calendar dialog box, check the countries or religions whose holidays you want to add, then click OK

Labels: Calendar, Customize, General, Tips, Tutorials