More than name tags

• Turn a message into a meeting request
  
• Update a meeting request
  
• Automatically process requests and responses
  
• Counter-proposals for Meeting Times
  
• Cancel meeting if you are an attendee
  
• Troubleshoot meetings

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.

Labels: Appointments, Calendar, Contacts, General, Shortcuts, Tips, Tutorials

Free electronic business cards

Labels: Contacts, General, Tips, Tutorials

Phonebook style

Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

Call me Ishmael

Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.

1. Quit Outlook.
   
2. Start Windows Explorer.
   
3. On the Tools menu, click Folder Options, and then click the View tab.
   
4. Under Advanced Settings, click to select the Show hidden files and folders check box.
   
5. Click OK.
   
6. Click Start, point to Search, and then click For Files or Folders.
   
7. In the Search for Files or Folders box, type *.NK2 in the File Name box.
   
8. In the Look In box, click to select your local hard disk.
   
9. Click Search Now.
   
10. Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.
    
11. Rename the file to yourname.bak, and then press ENTER.
    
12. Quit Windows Explorer.
    
13. Restart Outlook.
    

Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

CC search

”When you have more than one Contacts folder or address list enabled as an address book Outlook will use the folder when it resolves names provided it's on the check names list.

When you type a name in the To, CC or BCC fields, Outlook begins searching in the address list at the top of this list and works its way down the folders on the list, until it finds a match. For example: if you type Bill in the To field and have Bill Smith in the first contacts folder and Bill Jones is in the second folder on the list, typing just Bill will resolve to Bill Smith. You'll need to type Bill J to resolve to Bill Jones, or reorder the list.

If names in the address book are not resolving, open the address book
(Ctrl+Shft+B) and look on its Tools, Options menu. If the contacts folder is not listed in the 'When sending mail, check names using these addresses in the following order:' dialog, you'll need to click Add to add it to the list.”

Labels: Contacts, Email, General, Tips, Tutorials

Concatenate Excel Outlook

Labels: Contacts, Formatting, General, Shortcuts, Tips, Tutorials

Custom layout

Labels: Contacts, Formatting, Shortcuts, Tips, Tutorials

Outlook Contacts in Access

1. Choose File >Open from the menu bar.
   (Office button>Open in 2007)
   
2. Under Files Of Type choose Outlook().
   
3. Locate your Outlook PST files.
   
4. Choose Contacts, or if you have set up separate files for different groups choose an appropriate one.
   
5. The wizard walks you through the process of creating an Access database with a linked Contact table.

Labels: Access, Contacts, General, Links, Shortcuts, Tips, Tutorials