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Sunday, April 15, 2018 – Permalink –

Reminder-task Outlook

Sent from Access

"If you have a table that contains a date field, and you want to make sure that something happens on that date, one way is to create an Outlook task with a reminder that will pop up on the specified date; you can even use the Outlook reminder to create an email message that will be sent on the specified date.

This article will show how to create an Outlook task from Access VBA code, and send an email message when the task's reminder fires."

The file is located on Helen Feddema's site.
Access Archon
Scroll down to #126

The zip file contains the WAW article, in Word format, plus the supporting file.

Helen Feddema has been working with Word since v. 1.1, Access since the beta of v. 1.0, and Outlook since the beta of v. 8.0 (that's where Outlook started its version numbering).

See all Topics outlook
Labels: General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:20 AM

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Saturday, March 24, 2018 – Permalink –

New Windows in Outlook

How to open Multiple Windows

If you want more than one window open in Outlook (for example the InBox and Calendar), Right-click on an item on the Outlook bar and select "Open in New Window" from the context menu.

Choose Tasks and Calendar or any other combination.

You can now easily cut and paste between Outlook applications
Right click an empty area on the taskbar and select how the windows should be arranged.

See all Topics outlook
Labels: Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:04 AM

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Sunday, March 18, 2018 – Permalink –

Address Map

Display a map to an Outlook contact's address

If a contact item has an address in the United States, you can use your Internet connection and Outlook to create a map to the address. You must be connected to the Internet for this feature to work.
Open the contact item.
Next to the Address text box, click on the down arrow and select the address you want to map (Business, Home, or Other).
Then choose Actions/Display Map Of Address from the menu bar or click the Display Map Of Address button.
Your default browser opens and the map is created using Microsoft Expedia Maps.

In Outlook 2007, the Map button is on the Contact tab on the right side of the Communicate group.

2007 uses Maps.Live.com.

Outlook tips:
Slipstick.com
Customize Outlook's Map link
You can edit the registry to enable another web-based mapping service.

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Labels: Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:19 AM

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Monday, March 12, 2018 – Permalink –

Calendar Blanc

Empty days

Outlook allows you to print out your calendars.
If you just want to print a blank calendar over a specified period, here are the directions:

Blank calendar

See all Topics outlook
Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:09 AM

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Saturday, February 24, 2018 – Permalink –

Mail Your Calendar

Save a calendar as an iCalendar file

In Calendar, select a calendar to make it the active calendar in the view.

On the File menu, click Save As.

Type a name for the iCalendar file in the File name text box.

A summary of the calendar name, date range, and detail level appears next to More Options.

From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range.

From the Detail list, choose the amount of detail to show the recipients.
Optionally, click Show to see Advanced options.

Click OK, and then click Save.

E-Mail Calendar

Share a calendar

Share Outlook

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Labels: Calendar, Email, General, Send, Share, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:35 AM

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Sunday, February 04, 2018 – Permalink –

Meeting Methods

More than name tags

Outlook has tools to facilitate:
Appointments, Meetings, and Events

Here are a few of the suggestions:

Turn a message into a meeting request

Update a meeting request

Automatically process requests and responses

Counter-proposals for Meeting Times

Cancel meeting if you are an attendee

Troubleshoot meetings

One of the subjects is: Outlook meeting requests: Essential do's and don'ts
Here are a few of the items:

If you change it, update it:

After modifying one of your own meeting requests, remember to click Send Update to send the updated request to all recipients.

Don't move meeting requests:

Don't move a meeting request from your Inbox to a different folder before you accept or decline the request or before the meeting appears in your calendar. Soon after a meeting request arrives in your Inbox, a piece of Outlook code -- nicknamed the "sniffer" -- automatically adds the meeting to your calendar and marks it as tentative. This is a fail-safe to keep you from missing the meeting in case you don't see the request in your Inbox. However, the sniffer doesn't reply to the meeting organizer. You still need to do that by accepting, accepting as tentative, or declining the request. If you or a rule that you create moves an incoming meeting request from your Inbox before the sniffer can process the request, the meeting never appears in your calendar, and you might miss the meeting.

Get a fresh start:

If a meeting series requires several changes -- a new organizer, a different frequency or time slot, the addition or removal of attendees -- just cancel the series and create a new one. Don't try to modify the original meeting request.
Also:
Slipstick.com:
Scheduling Resources

And:
Meeting Name tags

See all Topics outlook
Labels: Appointments, Calendar, Contacts, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:57 AM

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Saturday, January 06, 2018 – Permalink –

Outlook Shortcuts

Good Strokes

Check names--------------------------------------Ctrl + K or Alt + K Check spelling-----------------------------------F7 Choose the account from which to send a message(with focus on the To line) and then TAB to the Accounts button------------Ctrl + TAB Convert an HTML or RTF message to plain text-----Ctrl + Shift +O Delete a mail message----------------------------Delete or Ctrl + D Display the Address Book-------------------------Ctrl + Shift + B Find a message ----------------------------------Ctrl + Shift + F Find text----------------------------------------F3 Forward a message--------------------------------Ctrl + F Go to folder-------------------------------------Ctrl + Y Go to next mail message--------------------------Down or Up arrow Insert signature---------------------------------Ctrl + Shift + S Mark a message as read---------------------------Ctrl + Enter or Ctrl + Q Move between the Folders list and message list---Tab Open or post a new message-----------------------Ctrl + N Open the Address Book----------------------------Ctrl + Shift + B Open the Inbox-----------------------------------Ctrl + I Open the Outbox----------------------------------Ctrl + O Open the selected message------------------------Ctrl + O or Enter Post to a folder---------------------------------Ctrl + Shift + S Print the selected message-----------------------Ctrl + P Reply to a message-------------------------------Ctrl + R Reply to all-------------------------------------Ctrl + Shift + R Send (post) a message----------------------------Ctrl + Enter or Alt + S Send and receive mail----------------------------Ctrl + M or F5 Switch among Edit, Source, and Preview tabs------Ctrl + Tab Switch to Inbox----------------------------------Ctrl + Shift + I Switch to Outbox---------------------------------Ctrl + Shift + O

Royal National Institute of the Blind:
Outlook Keyboard Shortcuts

Outlook 2013 shortcuts

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Labels: General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:48 AM

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Thursday, December 28, 2017 – Permalink –

Last Name First

Phonebook style

Sort the Contacts list by the File as field.

To do this, use one of the following methods depending on the version of Outlook that you are using.

In Outlook 2007+, follow these steps:

1. Start Outlook 2007+.

a. On the Tools menu, click Account Settings.

b. Click the Address Books tab, and click Change.

c. Under Microsoft Office Outlook Address Books, click the address book that you want to change the contact display format for.

For example, Contacts: Mailbox - Personal Folders, and then click File As (Smith, John).

In Outlook 2003, follow these steps:

1 Start Outlook 2003.

a. On the Tools menu, click E-mail accounts.

b. Click View or change directories or address books, and then click Next.

c. Click Outlook Address Book, and then click Change.

d. Under Outlook Address Books, click the address book that you want to change the contact display format for. For example, Contacts: Personal Folders, and then click File As (Smith, John).

e Click Close, and then click Finish.

2. Quit and restart Outlook.

3. Verify that the newly created contacts are sorted in the LastName, FirstName format. To do this:

a. On the Tools menu, click Options.

b. Click the Preferences tab, and then click Contact Options.

c. In the Contacts Options box, click Last, First in the Default File As order list.

d. Click OK two times.

4. Edit the properties of any contacts that have the File as option configured individually. This setting overrides the setting that you made in step 1.

a. Double-click any contact that does not appear in the LastName, FirstName format in your Contacts list.

b. Click the General tab, click the down arrow next to File as, and then click Lastname, Firstname, where Lastname, Firstname is the name of the contact.

Lastname first

Outlook 2010

See all Topics outlook
Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:39 AM

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Monday, December 04, 2017 – Permalink –

Make Your Calendar Your Own

Match your own schedule

". . . did you know that the views in your calendar are fully customizable? For example, you can view your days and weeks in increments of 5 minutes, 60 minutes, and a variety of periods in between.

You can adjust the view of your calendar according to your work week and work day; for instance, you can display Sunday through Thursday and show a normal day as being 11 in the morning to 7 in the evening if you like.

Use different color schemes, and show more or less detail in your calendar. Watch the demo to see how to do all this and more."

Customize your O'07-10 calendar

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Labels: Calendar, Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:26 AM

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Saturday, December 02, 2017 – Permalink –

Nickname List

Call me Ishmael

How to Reset the Nickname and Automatic Completion Cache

Microsoft Outlook maintains a nickname list that is used by both the automatic name checking and the automatic completion features. The nickname list is automatically generated as you use Outlook.
If the nickname cache is corrupted, Outlook may not be able to identify recipients, may offer incorrect recipients when automatically completing the e-mail address, or may send the message to the wrong person. You may also, just want to reset the whole list.

Quit Outlook.

Start Windows Explorer.

On the Tools menu, click Folder Options, and then click the View tab.

Under Advanced Settings, click to select the Show hidden files and folders check box.

Click OK.

Click Start, point to Search, and then click For Files or Folders.

In the Search for Files or Folders box, type *.NK2 in the File Name box.

In the Look In box, click to select your local hard disk.

Click Search Now.

Right-click the .NK2 file with the name of the profile that you want to reset, and then click Rename.

Rename the file to yourname.bak, and then press ENTER.

Quit Windows Explorer.

Restart Outlook.

Outlook will generate a new nickname cache:
Knowlegebase Article 287623

Slipstick.com:
Name Resolution

See all Topics outlook
Labels: Contacts, Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:53 AM

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Tuesday, October 24, 2017 – Permalink –

Print Calendars

Good looking printouts

The standard calendar print out is dull:

The new free Calendar Assistant makes it more fun.

The Calendar Printing Assistant for Office Outlook 2007-13

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Labels: Calendar, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:37 AM

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Wednesday, October 11, 2017 – Permalink –

Piggyback on Gmail

An added tool

Google's Gmail is free and offers some features you can use in conjunction with your email program.

Send email to Gmail

Forwarding

Gmail spam control

Centralized Email

Additional email storage

"As well as a backup, it means you can easily access your messages via Internet terminal or mobile phone. Gmail is easily searched online or indexed offline using Google Desktop Search."
Here's a YouTube:
Gmail as your spam filter

Here's GMail's Fetch gadget:
How to set up Mail Fetcher

See all Topics outlook
Labels: Customize, Email, General, Shortcuts, Spam, Tips, Tutorials

<Doug Klippert@ 3:21 AM

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Friday, September 08, 2017 – Permalink –

Open to Contacts

Your choice

To create a shortcut for your Outlook Contacts folder on the desktop

Right click on an open area of the desktop

Select New / Shortcut

Enter in the path to your outlook program followed by outlook:contacts. Note the quotes are necessary:

C:\Program Files\Microsoft Office\Office12\OUTLOOK.EXE outlook:contacts

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Labels: General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:35 AM

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Thursday, July 27, 2017 – Permalink –

New Folder

Organize

If you are involved with a project, or you do a lot of work in a specific area, you may wish to create separate folders for e-mail related to that assignment.

You do not have to limit yourself to creating folders for e-mail; you can also create new Calendars or collections of Contacts.

One way to do this is to go to View>Folder list.

Select the "Root" of the directory tree, or choose a folder to create a sub-directory.

Right click the location and choose New Folder ...

Give it a name and then choose what information that folder should contain.

You can have a Contacts folder with names from a single company, or your personal list.

This way they will not be intermingled with your main collection.

You can do the same thing with personal Calendars.

Managing Outlook Folders in Office 2003
Special Edition Using Microsoft Office Outlook 2003 from Que publishing

Microsoft Office Online:
Using Folders

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Labels: Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:25 AM

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Tuesday, May 30, 2017 – Permalink –

Categories

Organization

Create a new Contact, or edit an existing entry.

At the bottom right corner of the dialog box is a button labeled
Categories.

You can assign your contact to multiple categories. You can add new ones to the Master Categories list.

Now you can use Categories to sort entries and use them for Mail Merges.

Tips::
Five tips for organizing your Outlook Inbox

Getting Started With Outlook 2010

Basic Tasks in Outlook 2013

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Labels: Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:09 AM

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Tuesday, April 18, 2017 – Permalink –

Delete Fast

No waiting

Unfortunately, Outlook does not allow you to use CTRL or Shift to select multiple folders at a time to delete them. Also the process slows down as the contents are deleted and then the folder. A quick way to get rid of them is to drag them to the Deleted Items folder.

The same is true of emails destined for the garbage bin.

Outlook-Tips.net:
Delete Folders

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Labels: Delete, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:54 AM

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Wednesday, March 29, 2017 – Permalink –

Signature Tutorial

Sign it

"Create your own signatures using text, hyperlinks, pictures, or even an Electronic Business Card.
Use your signature in every message or just when you want to.
Create different signatures for your different roles or e-mail accounts and switch between them to suit your needs."

Office.Microsoft.com

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Labels: Customize, Email, General, Shortcuts, Signature, Tips, Tutorials

<Doug Klippert@ 3:51 AM

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Wednesday, March 01, 2017 – Permalink –

Second Sort

Different criteria
Add a secondary sort column to an Outlook sort.

TechRepublic.com

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Labels: Customize, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:20 AM

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Monday, February 13, 2017 – Permalink –

Calendars on line

Available to all
You can publish a calendar to Office Online. People that do not have Outlook can still view the team calendar using the Office Online web site.

Blogs.MSDN.com

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Labels: Calendar, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:57 AM

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Thursday, January 05, 2017 – Permalink –

Hold Back the Mail

Timing is everything
Outlook allows you to choose when your mail is sent. For instance, set up a birthday greeting ahead of time so you will not forget it.

Office-Watch.com

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Labels: Email, General, Shortcuts, Tips, Tutorials

<Doug Klippert@ 3:50 AM

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